To print a document, your computer needs to be connected to a printer. Being able to print is not necessary in order to use Word, but if you want to send a letter in the post or print out a poster, you’ll need to have access to a printer.

This guide explains how to print a document in Microsoft Word 2010. Earlier versions of Word may use slightly different steps.

You’ll need:

  • A computer with Microsoft Word installed.
  • A printer set up and connected to your computer.

Follow these step-by-step instructions to print a document from Microsoft Word

Step 1: Open an existing Word document or start a new document and type your text.

Step 2: Once you’ve completed your document and are ready to print, click File in the top left-hand corner of your document.

Microsoft word file menu

Alternatively, some versions of Word may have an Office button instead of a ‘File’ button – it’s a round Office icon in the top left-hand corner of the screen. Click on this if you have one.

Microsoft word office button

Step 3: Move down and click Print in the menu. This will bring up the ‘Print’ dialogue box.

Microsoft word print

Step 4: Choose how many copies of your document you need.

Microsoft word print copies

Step 5: Depending on your printer options, you can choose other printing features such as whether you want to print all pages or only certain pages. You can also change the orientation of the print from portrait to landscape and tell your computer and printer whether you’re printing on a certain size of paper. You’ll also see, on the right, a preview of your printed document will look like.

Step 6: When you’re happy with your settings, click Print. The document will now start printing on your printer.

Microsoft word print

Karen Maxwell is a Digital Unite tutor and assessor/trainer of computer accessibility.