To print a document, your computer needs to be connected to a printer. Being able to print is not necessary in order to use Word, but if you want to send a letter in the post or print out a poster, you’ll need to have access to a printer.

You’ll need:

  • A computer with Microsoft Word installed.
  • A printer set up and connected to your computer.

Follow these step-by-step instructions to print a document from Microsoft Word

Step 1: Open an existing Word document or start a new document and type your text. If you have Word already installed onto your computer, you can use Cortana to search for it. 

Step 2: You might want to print out a CV to bring to your local job centre or some forms to apply for a type of benefit. To do this click on File in the top left-hand corner of your document. Then, click on Print. 

Print button

Alternatively, some older versions of Word may have an Office button instead of a ‘File’ button – it’s a round Office icon in the top left-hand corner of the screen. Click on this if you have one.

print button

Step 3: Move down and click Print in the menu. This will bring up the ‘Print’ dialogue box.

how to print

Choose how many copies of your document you need and click on the printer you wish to use. You will have to have your printer already installed on your computer. 

Step 5: Depending on your printer options, you can choose other printing features such as whether you want to print all pages or only certain pages. You can also change the orientation of the print from portrait to landscape and tell your computer and printer whether you’re printing on a certain size of paper. You’ll also see, on the right, a preview of your printed document will look like.

Step 6: When you’re happy with your settings, click Print. The document will now start printing on your printer.


This guide was last updated on 12/10/2018